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Terms and Conditions

Trip Confirmation

Your trip with Appleseed Expeditions, Inc. is considered booked when the minimum number of travelers required have submitted their registration documents including a signed Traveler Agreement and appropriate payment(s) from the group leader or traveler has been received by the company in accordance with the deadline provided.


Trip Price

All prices are per person and in U.S. dollars. Trip price and travel dates are not confirmed until traveler registration and deposit are received. Trip price is subject to increase due to unforeseen government taxes and fees. The price per person provided when registering is based on a minimum number of travelers. In the event of a traveler cancellation, we reserve the right to increase the price per person to cover additional costs. We shall notify you if the price per person increases, and you agree to pay the increased price prior to the start of your trip. Travelers added to your group after the initial registration deadline has past will be subject to a higher trip price.  



Payments can be made in full at time of registration or travelers will be subject to the payment schedule provided. Deposits are non-refundable and payments are non-transferable. Payment(s) must be in U.S. dollars and received in our office by the due date given or the trip will be deemed cancelled by you. We accept all major credit cards, account debits and checks. If you pay by check, please write your group name and traveler name on the front of the check. Post-dated checks will not be accepted. Checks should be made payable to Appleseed Expeditions, Inc., Attn: Traveler Billing, 16400 US HWY 331 S, Suite B-2 #263, Freeport, FL 32439. Do not send cash. Failure to strictly comply with the deposit and payment schedules, or any other applicable policies and procedures, will result in the automatic cancellation of pending reservations.



Depending on the trips offered, either a hotel and/or dormitory style facility may be included in a trip price. If included, the trip price will be based on a certain number of occupants per room. Additional charges may apply if the number of occupants will be less than the trip price is based on.  


Baggage Limits/Fees

Each traveler is limited to 1 suitcase with a 40 lb. limit, 1 small bag such as a tote or carry-on item and 1 personal item such as a purse. Travelers are responsible for carrying their own luggage and in some cases, this could include carrying bags up stairs. Please note, travelers are subject to baggage fees charged by airlines. If flying, check your airline website to verify all baggage fees and requirements.


Trip Cancellation Insurance

Trip price does not include trip cancellation insurance. In the event of a cancellation, such travelers may lose a portion or all of their funds paid. It is strongly recommended that travelers purchase trip cancellation insurance to recover funds they may lose due to a cancellation.



All cancellations must be made in writing and received in our FL office by the date of cancellation. Cancellation notices can be sent via email to In the event of a cancellation, the non-refundable deposit cannot be refunded or applied to a different account. If such traveler signs up again at a later date for the same trip after cancelling, there will be an administrative fee of $100 in addition to paying the trip price including deposit. To prevent losing funds paid, we strongly suggest travelers not cancel unless they are absolutely sure they cannot participate in the trip. Appleseed Expeditions, Inc. reserves the right to send any traveler home at any time during the trip due to behavioral issues at the traveler's expense or legal guardian's expense in a manner determined by Appleseed Expeditions, Inc. if behavior is deemed as a safety risk to other travelers or causes a disruption to the program. No refunds will be given for any unused portion of the trip.



Refunds will be given on a pro-rated basis. Deposit + 30% of the trip price is retained by Appleseed when cancellation occurs between 90-61 days prior to departure date. Deposit + 50% of the trip price is retained by Appleseed when cancellation occurs between 60-30 days prior to departure date. No refunds will be given if cancellation occurs less than 30 days from your trip departure date. If a trip has been postponed, the refund policy is based on the original travel dates.


Trip Modification

Appleseed Expeditions shall have the right, at any time in its discretion and without liability or cost, to modify any trip or portion of a trip to include but not limited to changes in accommodations, activities, transportation or travel dates in the event of any trip being rendered unsafe or the event of unforeseen circumstances such as a change in weather or reasons beyond the control of Appleseed Expeditions, Inc.



Appleseed Expeditions, Inc. and its affiliated entities, employees, officers, directors, successors, and assigns, neither own nor operate any entity which is to, or does, provide goods or services for this trip, such as hotel accommodations, transportation, activities, meals, or other goods and services connected with this trip. Such are provided by independent suppliers and are subject to the terms and conditions of those suppliers. Because Appleseed Expeditions, Inc. does not maintain control over the personnel, equipment, or operations of these suppliers, Appleseed Expeditions, Inc. assumes no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the independent suppliers, or other employees or agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of Appleseed Expeditions. Appleseed Expeditions, Inc. and its employees, officers, directors, successors, and assigns are not responsible or liable for losses, damages, injury, or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, and acts of nature, local laws, or other such causes. All services are subject to the laws and regulations of the country in which they are provided. Appleseed Expeditions, Inc. is not responsible for any baggage or personal effects of any individual participating in a trip arranged by Appleseed Expeditions, Inc. 

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